Often often referred to as board portals, this software is designed to provide digital access to meeting materials, and also facilitate collaboration between directors. It can also reduce the cost and inconvenience of filing and distributing papers. Any group that must communicate regularly and make decisions has to be able to keep their meetings productive, efficient and secure, regardless of the size of the organisation.
A well-designed board management solution offers features that allow board members to create and share agendas for meetings and agendas, schedule meetings, send reminders, and upload meeting documents all in one place online. Certain solutions also allow polls and voting, which allows board members to voice their opinions on resolutions or other issues that have an impact on the company.
Meeting prep and follow-up tasks are also essential to the success of a board meeting. The most effective board management systems include task tracking tools that allow you to make lists of actions items and track the progress of these tasks – some even let you tag people who are accountable for certain actions. This increases accountability and transparency between board members as well as between the executive team the board, the executive team and the board.
The document center is the most crucial element of any board management system. It allows board members to access all meeting materials and messages from other board members along with organizational policies and their assigned tasks all in one location. Once a board member has logged in to their click reference portal, they will have access to all the documents they need for their meeting. This can greatly increase efficiency for both boards and administrative support staff since it eliminates the need for manually corral and distribute materials for meetings prior to each meeting as well as reduces the amount of time spent on administrative tasks post-meeting.
